Posting of workers to Romania

What does posting workers to Romania involve?

Posting to Romania means temporarily sending employees to perform a service on Romanian territory. The worker remains employed by the company from the sending country, but must benefit from certain minimum employment conditions applicable locally when working in Romania.

Such delegation may relate, inter alia, to

• execution of a contract for a client in Romania,
• construction, assembly or installation works,
• industrial and technical projects,
• subcontracting,
• delegation within a capital group,
• temporary support of client teams.

Each case requires individual assessment. Other obligations may relate to short assembly and others to a longer construction or technical project.

Most important responsibilities when posting to Romania

Before sending employees to Romania, the company should determine what formalities are required in its specific case. The basic areas to be verified are

• notification of delegation to the competent authorities in Romania,
• documents confirming the legality of employment and posting,
• A1 forms for employees,
• minimum employment conditions applicable in Romania,
• working time, rest and recording of hours,
• occupational health and safety requirements at the site of work,
• qualifications and entitlements of employees,
• potential tax obligations for longer stays.

These are not just administrative formalities. In practice, the client, general contractor or local authorities may expect the company to submit the relevant documents before employees enter the project site.

Submission of delegation to Romania

One of the basic elements of posting is reporting employees to the appropriate institution in Romania. This obligation applies to the employer sending employees and should be reviewed before starting work.

The information required for such a notification depends on the project, the place of work, the duration of the posting and the number of employees. In the event of changes to the design, it may be necessary to update previous data.

Therefore, it is not worth treating your application as the last step before leaving. They are best taken into account already at the project planning stage.

Form A1 on posting to Romania

A1 is one of the most important documents when posting workers within the European Union. It confirms which social security scheme the worker is subject to when working abroad.

When posting to Romania, Form A1 should be prepared before starting work. The absence of this document may raise questions during the inspection or on the client side.

In practice, simply applying for A1 is not always enough. The company should ensure that the documents are consistent with the period, place and nature of the work performed.

Remuneration of workers posted to Romania

A worker posted to Romania should be paid in accordance with the minimum requirements in force in Romania. It is not always enough to look at the general minimum wage alone.

The sector of activity, the type of work performed, the working time and the additional conditions provided for a given industry or project may also be important.

Special attention should be paid to construction, installation and technical projects. In such cases, the minimum requirements may differ from the general principles and require more thorough verification.

Working time and rest

Posting workers to Romania also requires control of working time. The employer should monitor working hours, rest, overtime, if any, and work on special days or times.

This is important not only from a regulatory point of view. Time records are often one of the basic documents for inspection or verification by the client.

For field projects, the work schedule may change. It is therefore useful to determine in advance who will be responsible for the ongoing monitoring of working time and the completion of documentation.

OSH on delegation to Romania

Health and safety at work is one of the most important elements of delegation, particularly in the construction, industrial and technical sectors.

The employer should verify that employees have appropriate tests, training, qualifications and personal protective equipment. Additional requirements may arise for work at height, electrical work, machine operation, welding or assembly.

In practice, OSH is often an area that the client checks very carefully. Deficiencies in the documents may delay the entry of staff into the project, even if the remaining formalities are already prepared.

Posting of foreigners to Romania

If a company posts workers from outside the European Union to Romania, their residence situation and right to work should be additionally checked.

Not every residence permit issued in one EU country automatically allows you to work in another country. Therefore, before leaving, it is worth analyzing the status of each employee individually.

This is especially important for projects where the company delegates international teams or uses employees employed under various residence titles.

Tax risks with longer projects

The tax aspect must also be taken into account when posting to Romania. Short stays of employees do not always result in additional responsibilities, but longer projects require more caution.

The length of stay in Romania, the method of payment of remuneration, the structure of the contract and who actually bears the cost of work may be important.

For projects lasting several months, it is worth monitoring the presence of employees in Romania and assessing whether additional responsibilities arise on the part of the employee or employer.

Documents on delegation to Romania

When posting workers to Romania, the company should be prepared to provide documents confirming the legality of the work and the project's compliance with local requirements.

The scope of documentation depends on the type of project, industry, duration of work and the status of employees. It usually includes employee documents, social security receipts, documents relating to working time, remuneration and health and safety.

It is not always about the mere fact of having documents. Their timeliness, consistency and ability to be quickly presented in the event of an inspection are also important.

Why is it worth preparing a delegation before starting work?

The biggest problems with posting to Romania usually arise when the company starts collecting documents only after the employees arrive.

Meanwhile, some of the formalities should have been prepared in advance. This applies especially to applications, A1, health and safety documents, employee qualifications and analysis of employment conditions.

Good preparation avoids delays, misunderstandings with the client and the risk of blocking the entrance to the work area.

Delegation to Romania — key points to remember

Posting workers to Romania requires prior analysis. The company should check not only the possibility of sending employees, but also administrative, employee, insurance, health and safety and tax obligations.

Special attention should be paid to technical, construction and installation projects and to the posting of non-EU workers.

Romania is an EU market, but this does not mean there is no lack of local formalities. Each project should be evaluated before work begins.

Need help posting workers to Romania?

We help companies prepare the posting of workers to Romania in an orderly manner and in accordance with local requirements.

We support employers in analysing responsibilities, preparing documentation, coordinating formalities and verifying risks before starting a project.

If you plan to send workers to Romania and are unsure what steps are required, please contact us before starting work.

Well prepared posting starts before the departure of the workers — not on the day of the inspection.

Are you posting employees to Romania?

Check in advance what responsibilities apply to your company and avoid problems before starting work.

Contact us — we will help you sort out the formalities related to posting to Romania.