Significant changes to the regulations governing the employment of foreigners in Poland will take effect on June 1, 2025. For employers, employment agencies, and HR departments, this means adapting existing procedures to the new regulations , which have a direct impact not only on the legalization of work but also on the ability to post employees abroad .
In the article below, we suggest what to pay special attention to , what obligations will be new , and what to do to ensure that the entire process runs smoothly and safely – instead of paralyzing the company's operations.
New obligations for employers – what is changing and how to prepare?
According to the new regulations:
The process of legalizing the work of foreigners will be significantly tightened and each application will be subject to a more detailed analysis,
The employer will be obliged to document the actual need to employ a foreigner , e.g. by presenting the results of recruitment on the local market,
An integrated electronic control system will be created, which will combine data from the Social Insurance Institution, the Border Guard and Labor Offices,
There will be shorter deadlines for completing formal deficiencies , which will increase the risk of rejection of poorly prepared applications.
In practice, this means the need for more precise employment planning and ongoing monitoring of the documentation status of each employee.
Posting employees abroad – new requirements, new risks
The amendment also has a significant impact on the posting of foreigners to other EU countries .
In particular:
Obtaining the A1 form will be more closely linked to actual, continuous employment in Poland,
Delegation will only be possible based on actual commercial contracts and business activity – fictitious schemes will be eliminated ,
Foreigners from outside the EU (e.g. Ukraine, Georgia, Belarus) will still be able to be posted, but only if they fully comply with the Van der Elst ruling , i.e. have legal residence and employment in Poland.
As a result, procedures related to international mobility will become more complex , and any irregularity may result in rejection of the application or an administrative penalty.
How to adapt your organization to upcoming changes?
To properly prepare your company for the new regulations, it is worth doing the following now:
✅ Review the current employment structures for foreigners,
✅ Verify the completeness of HR documentation – contracts, A1, payments, working time records,
✅ Organize training for the HR team regarding changes and possible sanctions,
✅ Implement constant monitoring of work and stay legalization dates,
✅ Consider alternative solutions – e.g. registering your business in the target country in case of difficulties with posting.
But most importantly, you don't have to do it alone.
Together with our lawyer, we will prepare your company for changes
Together with our expert in labor law and international mobility, we are ready to help you with the comprehensive implementation of the new regulations .
We will not only explain how to adapt procedures in your company step by step , but also prepare appropriate documents and action strategies so that the upcoming changes are not a threat – but an opportunity to organize and optimize HR processes.
Thanks to this, the human resources management process in your organization will be a smooth transition, and not a real risk that could hinder operational work and disrupt international projects.
Don't miss out – this knowledge will come in handy sooner than you think!
The new regulations are not just a formality – they pose a real financial and organizational risk that can be easily avoided if preparations start early enough.
Skontaktuj się z nami już dziś – pomożemy Ci przejść przez zmiany bez stresu, kar i opóźnień: +48 662845924, bi***@*******eu.com
